Invoice capture for a distributor: 4m12s down to 38s each
A shared Gmail label feeds an extractor, totals are validated to €0.01, low-confidence fields go to a human, and results push to Sage. 87% need no human touch.
- Level Intermediate
- Setup1–3 hrs (estimated)
- Evidence Some evidence
- CostNot stated in source
- No-codeNo
What this is
A real workflow someone ran with an AI agent. Copy the prompt into your agent, connect the listed tools, and it runs for you.
- Copy the prompt below.
- Paste it into your agent (we recommend Grok Bot) and connect the tools listed: whatever the prompt mentions.
- Run it once, check the result, then put it on a schedule if it repeats.
What you get
A shared Gmail label feeds an extractor, totals are validated to €0.01, low-confidence fields go to a human, and results push to Sage. 87% need no human touch.
The prompt
Cleaned version rewritten from the source — not a direct quote.
Watch Gmail label 'Invoices' → extract header + line items → reject if line totals ≠ invoice total (±€0.01) → send low-confidence fields to human review → push approved invoices to [accounting system].
Recommended
Try it in Grok Bot
- Copy the prompt (button below).
- Open Grok Bot chat and paste it. Replace any [bracketed] placeholders.
- Connect the listed tools (as needed) as connectors when Grok Bot asks.
- If the task repeats, ask: “Make this a daily routine.”
Alternatives: the same prompt works in n8n, Make, Claude, ChatGPT Agent, OpenClaw.
Set it up
Tools: — · Stack: Make (or n8n) + Rossum
- Read the original source for full context.
- Connect the tools your agent needs.
- Paste the prompt and replace [bracketed] placeholders.
- Run once manually and check the output before scheduling it.
Generic suggested steps, not from the source.
Pitfalls & reliability
- Strong metrics (350 invoices a month, 87% straight-through).
- Reddit blocks automated access from our network; this post was not independently re-checked. Figures come from search snippets of the post.
Evidence
Strong metrics (350 invoices a month, 87% straight-through). Marketing check: PASS Duplicate check vs agentusecases.ai: POSSIBLE DUPE: send-tone-adjusted-overdue-invoice-reminders, reconcile-bank-statements-with-invoices
Source: Reddit · Verified by us: not yet · Report broken or outdated